About Scott S. Floyd, M.Ed.

District Instructional Technologist

Create a New Google File Super Fast

Posted on September 28, 2020 by Scott S. Floyd, M.Ed.

Google provides a great shortcut to create a Doc, Sheet, Slides, Calendar Event, etc super fast using the .new feature.

Multiple Copies of a Google Doc, Sheet, Slides

Posted on September 21, 2020 by Scott S. Floyd, M.Ed.

Ever have a time where you needed to make quite a few copies of a Google Doc, Sheet, or Slides file? Right clicking and “Make a copy” is nice, but not when you need a lot of copies of a file. Follow the video below to learn the steps in making multiple copies using a provided script. Don’t let the nerdy-ness of it scare you off. It really is a copy and paste process.

Making Appointments Slots in Google Calendar

Posted on July 30, 2020 by Scott S. Floyd, M.Ed.

Trying to schedule times to work with students either on the phone, face to face, or in Zoom, it can be tough making things fit everyone’s schedule. Google has always offered the option to use appointment scheduling in your Calendar, but the look has changed somewhat since I introduced it in 2015. Below is an updated video from Richard Byrne showing the steps. Worth the few minutes to watch to help with this year’s planning.

FYI from Google if you create your own Google Templates

Posted on January 26, 2017 by Scott S. Floyd, M.Ed.

Google logo
Hello Administrators,

Your organization has custom templates in the woisd.net Google Drive Template Gallery. We’ve phased out this gallery. To help make your templates easier to organize, you can now create custom templates individually in Google Docs, Sheets, Slides, and Forms. The old Template Gallery will be removed on or after February 15, 2017.

What you need to do

Before February 15:

You and your users should review the templates stored individually in Docs, Sheets, Slides, and Forms. For details, see Use your work or school template gallery.
If any templates that you need are missing, submit the templates. Any administrator can update template categories in the Google Admin console. Organizations with G Suite Business (formerly Google Apps Unlimited) can control who can submit and approve templates.
If I do nothing, what will happen?

Any users who try to access the old Template Gallery in Drive will be redirected to Docs and only see the templates that have been submitted.

If users bookmarked specific templates, will those stop working?

Bookmarked templates will continue to work, but we strongly encourage you to submit the templates so others can use them.

Can I control who submits templates for my organization?

Organizations with G Suite Business (formerly Google Apps Unlimited) can control who can submit and approve templates.

If you have additional questions or need assistance, please contact Google Support.

Sincerely,

The G Suite Team

Using Google Drive Offline

Posted on September 26, 2016 by Scott S. Floyd, M.Ed.

It’s been a few years since I posted the steps on how to setup student Chromebooks to utilize Google Drive offline without the Internet. Below is a video that shows the steps with the latest menu updates from Google.

Google Drive as a Backup Option

Posted on September 12, 2016 by Scott S. Floyd, M.Ed.

Saving/Backing up to Google Drive

This is the quick way to do a one time backup of your files to Google Drive. It is not going to back up your programs. This will just store a copy of your files that you want to have a copy of saved elsewhere. (NOTE: If you prefer to constantly have your files backed up to Google Drive automatically, install Google Drive on your computer and start saving all of your content into the folder it adds to your computer. This will give you a copy on your computer and an exact duplicate on Drive.)

Easiest Method:

Go to http://drive.google.com

If you are not logged in already, log into your school account.

Click on New

Click on Folder Upload

Select the folder you want uploaded (Documents, Pictures, Music)

You can only upload one folder at a time. Whatever is in that folder will upload.

Click Upload (progress meter is in bottom right corner)

Repeat for additional files/folders.

If you want to upload everything at once:

Create a new folder on your desktop with an easy to remember name like the current date (Control click on the desktop and select New Folder)

Put all of the folders and files you want to save into that folder (Documents, Photos, Music, etc)

Go to http://drive.google.com

If you are not logged in already, log into your school account.

Click on New

Click on Folder Upload

Select the folder you want uploaded

Click Upload (progress meter is in bottom right corner)

Getting the Most Out of Student ePortfolios

Posted on December 14, 2015 by Scott S. Floyd, M.Ed.

Converting Typed & Handwritten Notes into a Google Doc

Posted on September 2, 2015 by Scott S. Floyd, M.Ed.

You have those times where you have lots of notes that were typed or handwritten and handed off to you. You wished they were in an electronic format so you can personalize them or edit them for other use. Google now has a way to help you out with that. Obviously, the handwriting portion depends on the quality of handwriting, but it will handle the typed text very well. Just use your phone, iPad, or computer to grab a photo and follow the directions below.

Thanks to the good folks over at the Google Gooru for this great tutorial video.

Making Blog Posts Private

Posted on August 26, 2015 by Scott S. Floyd, M.Ed.

Are you wanting to hide the previous school year’s posts on your class blog? Well, here you are the steps to make that happen.

Log into the Dashboard of your blog.

Click All Posts on the left side menu.

Check the box next to Title right above your post listings. This selects all of the posts on that page (roughly 25 posts).

Change the Bulk Actions box to Edit.

Click Apply.

On the right side of the box that popped up, you will see an option to change Status. Change that to Private.

Click the Update button on the right.

You will need to advance to the next page at the bottom of your post listing and repeat the process above if you have more than 25 posts to hide.

FYI: You can make previous posts public again by click the box next to that post only, and then follow the steps above. Instead of checking Private, check Published.